Administrative Staff

 Work Allotment

1.

• All dispatches (Indents and all the papers relevant to Schemes)
• Drawing Cash/TA  advances,  settlement  of advances, follow up on Cash/TA  advances, indents etc.,
• Collecting the cheques, cash and TA advances of all the faculty of CDS
• Arranging TA/DA to external examiners  who visits department for conducting the oral exams of the students.
• Getting  refreshments  to the faculty Meetings, Seminars, Symposium,  etc., of CDS in the absence of Shivanna
• Opening/closing of CAD Lab

2.

• Handling  Students matter
• Maintaining the students files, Attendance of students, Students Leave Register maintenance,
• Check all the Class Rooms on every Friday  to check whether all the facilities available in each room
• And in  free time have to learn office routine work including generating of letters, indents, cash advances etc.,

3.

• Certify the conveyance bills of all the faculty
• Have to get the Chairman’s signature twice a day
• Have to take all the papers to concerned faculty’s room for their signature and xeroxing
• Urgent dispatches to Central office and Schemes
• Join Shivanna to draw the  Stores items from the Central Stores
• Help Shivanna  to arrange for meetings, Seminars, Symposiums etc.,
• Free time have to learn office routine work including telephone operating, Xerox, Scanning , generating of indents, cash advances, typing small letters and doing time to time assigned duties.
• Checking CDS office e-mail

4.

• Office opening/closing,
• Drawing and settlement t of Cash advances of Finance and Accounts and follow-ups
• Dispatch of indents and bills of finance & accounts
• Collecting the cheques and cash from Finance & Accounts
• Drawing Stores items from the Central Stores and on urgency get the items from outside.
• Make arrangements for the Meetings, Seminars,  Exams, getting  refreshments  and other arrangements.

5.

• Generating indents, cash advances of Finance & Accounts and Schemes
• All purchase related Matters
• Maintenance of Inward and outward Registers
• Filing of all papers and circulars, etc.,
• Stock checking of Stores
• Daily Maintenance of CDS office